Planning To Reopen - Updated MA Safety, Office Spaces Part 4 of 4

11/4/2020 (Permalink)

Office Spaces

These sector specific COVID-19 workplace safety standards for Office Spaces are issued to provide businesses and other organizations operating within general use office spaces and workers in these office spaces with instructions to help protect against the spread of COVID-19. Employers are encouraged to have workers continue to telework if feasible.

These standards are minimum requirements only and are not exclusive or exhaustive. The public health data and matrix for disease prevention upon which these guidelines are based can and does change frequently, and the operator of the office space is accountable for adhering to all local, state and federal requirements. The operator of the office space is also responsible for staying abreast of any updates to these requirements. 

According to the state of Massachusetts no activity in office spaces can occur without meeting the following sector specific COVID-19 workplace safety standards. These standards apply to all businesses and other organizations operating in general use office space until rescinded or amended by the State.

Cleaning And Disinfecting

1. Always read and follow the directions on the label to ensure safe and effective use.Wear skin protection and consider eye protection for potential splash hazards
   Ensure adequate ventilation
   Use no more than the amount recommended on the label
   Use water at room temperature for dilution (unless stated otherwise on the label)
   Avoid mixing chemical products
   Label diluted cleaning solutions
   Store and use chemicals out of the reach of children and pets

2. Always read and follow the directions on the label to ensure safe and effective use
   1. Wear skin protection and consider eye protection for potential splash hazards
   2. Ensure adequate ventilation
   3. Use no more than the amount recommended on the label
   4. Use water at room temperature for dilution (unless stated otherwise on the label)
   5. Avoid mixing chemical products
   6. Label diluted cleaning solutions
   7. Store chemicals safely according to the warning labels
3. Clean commonly touched surfaces in restrooms (e.g., toilet seats, doorknobs, stall handles, sinks, paper towel dispensers, soap dispensers) frequently and in accordance with CDC guidelines
4. Conduct frequent cleaning and disinfection of site (at least daily and more frequently if feasible)
5. Keep cleaning logs that include date, time, and scope of cleaning
6. Conduct frequent disinfecting of heavy transit areas and high-touch surfaces (e.g., doorknobs, elevator buttons, staircases, vending machine, bathrooms)
7. Clean shared spaces (e.g., conference rooms) between use and supply cleaning products (e.g., sanitizer, disinfecting wipes)
8. In event of a positive case, shut down site for a deep cleaning and disinfecting of the workplace in accordance with current CDC guidance
9. Open windows and doors to increase airflow where possible
10. Clean commonly touched surfaces in restrooms (e.g., toilet seats, doorknobs, stall handles, sinks, paper towel dispensers, soap dispensers) frequently and in accordance with CDC guidelines
11. Conduct frequent cleaning and disinfection of site (at least daily and more frequently if feasible)
12. Keep cleaning logs that include date, time, and scope of cleaning Conduct frequent disinfecting of heavy transit areas and high-touch surfaces (e.g., doorknobs, elevator buttons, staircases, vending machine, bathrooms)
13. Clean shared spaces (e.g., conference rooms) between use and supply cleaning products (e.g., sanitizer, disinfecting wipes) In event of a positive case, shut down site for a deep cleaning and disinfecting of the workplace in accordance with current CDC guidance
14. Diluted household bleach solutions can be used if appropriate for the surface. Unexpired household bleach will be effective against coronaviruses when properly diluted:
    1. Use bleach containing 5.25%–8.25% sodium hypochlorite. Do not use a bleach product if the percentage is not in this range or is not specified.
    2. Follow the manufacturer’s application instructions for the surface, ensuring a contact time of at least 1 minute.
    3. Ensure proper ventilation during and after application.
    4. Check to ensure the product is not past its expiration date.
    5. Never mix household bleach with ammonia or any other cleanser. This can cause fumes that may be very dangerous to breathe in.
15. Prepare a bleach solution by mixing:
    1. 5 tablespoons (1/3^rd cup) of 5.25%–8.25% bleach per gallon of room temperature water or
    2. 4 teaspoons of 5.25%–8.25% bleach per quart of room temperature water
16. Bleach solutions will be effective for disinfection up to 24 hours.
17. Alcohol solutions with at least 70% alcohol may also be used.
18. For electronics such as tablets, touch screens, keyboards, remote controls, and ATM machines, remove visible contamination if present.
    1. Follow the manufacturer’s instructions for all cleaning and disinfection products.
    2. Consider use of wipeable covers for electronics.
    3. If no manufacturer guidance is available, consider the use of alcohol-based wipes or sprays containing at least 70% alcohol to disinfect touch screens. Dry surfaces thoroughly to avoid pooling of liquids.

Recommended Best Practices

1. Open windows and doors to increase airflow where possible

While the administration continues to work with communities to implement best practices and protocols for reopening our schools we will continue to share with you guidance from the CDC, EPA, FDA, Mass EEA, Mass EEC, Mass DESE, and OSHA and the Governor's office to follow as we prepare for the new school year.

Lower risk Massachusetts communities have been permitted to move into Step II of Phase III of Governor Baker's reopening plan. The Commonwealth defines "Lower-risk communities"  as cities and towns that have not been designated in the “red” category in any of the last three weekly Department of Public Health weekly reports. Click here to see the list of communities not designated as lower-risk communities.

Office Spaces

These sector specific COVID-19 workplace safety standards for Office Spaces are issued to provide businesses and other organizations operating within general use office spaces and workers in these office spaces with instructions to help protect against the spread of COVID-19. Employers are encouraged to have workers continue to telework if feasible.

These standards are minimum requirements only and are not exclusive or exhaustive. The public health data and matrix for disease prevention upon which these guidelines are based can and does change frequently, and the operator of the office space is accountable for adhering to all local, state and federal requirements. The operator of the office space is also responsible for staying abreast of any updates to these requirements. 

According to the state of Massachusetts no activity in office spaces can occur without meeting the following sector specific COVID-19 workplace safety standards. These standards apply to all businesses and other organizations operating in general use office space until rescinded or amended by the State.

Staffing and Operations Cont.

1. Workers must wear face coverings when social distancing of 6 feet is not possible, except where unsafe due to medical condition or disability
2. Employers are encouraged to have workers continue to telework if feasible; external meetings should be remote to reduce density in the office
3. Employers should establish adjusted workplace hours and shifts for workers (if working in person, leverage working teams with different schedules or staggered arrival / departure) to minimize contact across workers and reduce congestion at entry points
4. Limit visitors and service providers on site; shipping and deliveries should be completed in designated areas
5. For guidance on business-sponsored travel, refer to the Commonwealth's current out-of-state travel order: mass.gov/MAtraveler. Employers are strongly discouraged from allowing business related travel to destinations other than those appearing on the Department of Public Health’s list of COVID-19 lower risk States. Employers that permit employer-paid or -reimbursed travel to those States should take measures to ensure employees comply with this order. Employers are also urged to strongly discourage their employees from taking leisure travel to destinations not included on the list of COVID-19 lower-risk States
6. Workers must stay home if feeling ill
7. Workers who are particularly vulnerable to COVID-19 according to the Centers for Disease Control (e.g., due to age or underlying conditions) are encouraged to stay home or arrange an alternate work assignment
8. Workers are strongly encouraged to self-identify symptoms or any close contact to a known or suspected COVID-19 case to the employer
9. Encourage workers who test positive for COVID-19 to disclose to the workplace employer for purposes of cleaning / disinfecting and contact tracing. If the employer is notified of a positive case at the workplace, the employer shall notify the local Board of Health (LBOH) in the city or town where the workplace is located and assist the LBOH as reasonably requested to advise likely contacts to isolate and self-quarantine. Testing of other workers may be recommended consistent with guidance and / or at the request of the LBOH
10. Post notice to workers and customers of important health information and relevant safety measures as outlined in the Commonwealth’s Mandatory Safety Standards for Workplace
11. Offices should maintain operating hours that allow for on-going off-hour sanitation and cleaning
12. Allow water fountains to be used as refill stations only, provided that social distancing can be maintained. Workers should bring their own water bottles
13. Additional on-site amenities and services may only open and operate when those amenities or services would otherwise be authorized to operate under the Commonwealth’s Phased Reopening Plan and then must adhere to all sector-specific safety protocols, available on the Reopening Plan website, applicable to the amenity or service. Examples include: 
    • Cafeterias: Must follow the latest restaurant guidance

Recommended Best Practices

1. Employers are encouraged to have workers continue to telework if feasible; external meetings should be remote to reduce density in the office
2. Workers who are particularly vulnerable to COVID-19 according to the Centers for Disease Control (e.g., due to age or underlying conditions) are encouraged to stay home or arrange an alternate work assignment
3. Workers are strongly encouraged to self-identify symptoms or any close contact to a known or suspected COVID-19 case to the employer
4. Encourage workers who test positive for COVID-19 to disclose to the workplace employer for purposes of cleaning / disinfecting and contact tracing

While the administration continues to work with communities to implement best practices and protocols for reopening our schools we will continue to share with you guidance from the CDC, EPA, FDA, Mass EEA, Mass EEC, Mass DESE, and OSHA and the Governor's office to follow as we prepare for the new school year.

Also, we at SERVPRO of Framingham know that not every community has access to the resources necessary to meet the strict cleaning guidelines to ensure a safe environment for our children. For those communities, we are here to help!

Certified: SERVPRO Cleaned

The Disaster Remediation Teams at SERVPRO of Framingham are specialists in cleaning services and we adhere to the highest cleaning and sanitation standards. We are prepared to clean and disinfect your schools, according to protocols set forth by the Centers for Disease Control and Prevention. We have years of experience in dealing with biological contaminants, and we will go beyond the scope of work of "normal daily cleaning". Call SERVPRO of Framingham today for a free consultation - (508) 370-4400.

All of us here at SERVPRO of Framingham want you and your loved ones to stay safe and know that we will make it through this together! Rest assured, we will continue to do our best to keep you up-to-date and informed!